INTERNATIONAL CONFERENCE ON
RELAPSE AFTER TRANSPLANT
AND CELLULAR
THERAPY (HSCT²)

Registration for the 2025 meeting will open soon.

*Junior attendees are defined as post doctoral fellows and junior faculty within the first three years of appointment.

**Nurses, pharmacists, nutritionists, therapists, etc.

***Companies not sponsoring the meeting

All cancellations must be electronically mailed or postmarked by using the option "Modify registration".

Registration to this event is limited to a maximum of 100 total attendees. We are unable to accept additional registrants once the registration capacity has been met.

This conference is only for physicians and scientists who are currently practicing in the field of transplantation and cellular therapy and sponsoring companies. Please contact Gemma Puig (fundraising@ebmt.org) if you are interested in participating as a sponsor.

Refund of registration fees will be as follows:

• In case of cancellation, up until one month prior to the beginning of the meeting, your registration fee will be reimbursed in full (less bank charges).
• If the cancellation is notified between 15 and 30 days prior to the beginning of the meeting, 50% of the registration fee will be reimbursed (less bank charges).
• Cancellations notified between 1 and 15 day registration fee will not be refunded.

View the agenda. 

View the Agenda

Abstract and Grant submission for the 2025 ASTCT + EBMT 7th International Conference on Relapse after Transplant and Cellular Therapy will be open soon.

Key Dates

• Submissions close: May 12 at 3:45 p.m. CT.
• Selection communication: June 6, 2025*
• Confirmation deadline: June 16, 2025 at 3:45 p.m. CT.

* In case the submission deadline is extended closer to the date, communication and confirmation deadlines will be adapted accordingly

Abstract Submission Criteria

Abstracts will be scored based on the following criteria:

• Importance and Relevance: Is a clear rationale for the work provided? Does the study address an important question? Do its findings have the potential to advance the field of blood and marrow or cellular therapies?
• Originality and Innovation: Is the work novel? Does it present new findings and/or address a problem using an original or improved approach?
• Quality of Methods and Writing: Are methods well described and valid to answer the question? Is the abstract clear and well written? Is the abstract within the 300-word limit?

Please note that the abstract submission form does not have a tracker for word count. We recommend that you prepare your abstract submission in a Word document to confirm that you stay within the 300-word limit.

The top-scoring abstracts will be selected as Oral Platform Presentations; top-scoring abstracts that are not selected for Oral Platforms might be selected as Distinguished Posters. 

Responsibility of Abstract Authors

The Presenting Author is responsible for the following:

• Ensuring that all authors have read the abstract and agreed to be co-authors.
• Notifying all co-authors of any additions, deletions, and changes to the program, as may be communicated by the Joint ASTCT-EBMT Basic and Translational Scientific Retreats.
• Obtaining all of the conflict-of-interest disclosure information from co-authors.
• Making certain that abstracts are complete (tables included and labeled) and written in clear, concise and grammatically correct English, so that reviewers are able to focus solely on the scientific merits of the submission. For authors with any questions regarding the clarity, grammar or spelling of their abstract, we encourage identifying and using an independent reviewer to edit the abstract prior to submission.

Please contact education.events@ebmt.org  with any questions regarding your submission. 

We are thrilled to announce the expansion of the EBMT Travel Grant programme, designed to enhance participation, foster inclusivity, and advancing education within our Educational Meetings. These grants intend to alleviate the financial burden of in-person attendance to meetings, covering registration fees, and providing coverage for travel and accommodation expenses.

Key Dates

• Submissions close: May 12 at 3:45 p.m. CT.
• Selection communication: June 6, 2025*
• Confirmation deadline: June 16, 2025 at 3:45 p.m. CT.

* In case the submission deadline is extended closer to the date, communication and confirmation deadlines will be adapted accordingly

Travel Grants for Case Presenters

Eligible oral case or abstract presenters selected for the scientific programme of the Educational Meeting will receive an EBMT Travel Grant. The grant will cover registration fee costs, and a maximum reimbursement for travel and accommodation expenses.

Travel Grant Amounts

The maximum reimbursement will depend on the region of residence of the participant:

• Local (city/metropolitan area): no coverage (only free registration)
• National (country): up to 500 EUR
• European region: up to 800 EUR
• SWANA* region: up to 1,000 EUR
• International: up to 1,800 EUR

*Southwest Asia and North Africa

Eligibility Requirements

In order to be eligible for a presenter grant, applicants must:

• Submit a case or abstract through the system.
• Register to the meeting via the registration platform and complete the payment. Applicants are entitled to cancel for a full refund if they do not receive a grant.
• Submit proof of their trainee or junior faculty status. Junior faculty is defined by EBMT as having five years or less of experience in a faculty role. EBMT recommends a letter from the institution’s Head of Department, please find a template here.

Please note that EBMT will collect the date of birth of the presenter for statistical purposes, but age is not an eligibility criterion to access these grants.

Application Requirements

To apply for the grant, applicants are required to submit the following documents:

• CV (Curriculum Vitae)
• Letter of Motivation (maximum 500 words)

Documents must be submitted through the system.

Other Information

Eligible applicants who do not require or cannot accept a grant can select not to apply during the case submission. This does not have an impact on the eligibility of the case or abstract.

Non-trainee or non-junior faculty are welcome to submit their cases and abstracts, but they will not be eligible for a grant. This does not have an impact on the eligibility of the case or abstract.

Selection Process

The selection will be conducted by the Scientific Committee of the meeting. Candidates will be evaluated based on their merits and the quality/relevance of their work.

Madrid, the capital of Spain, is a prominent destination for scientific meetings, combining accessibility, a well-established scientific community, and a rich cultural heritage. The city hosts numerous research institutions and centers of innovation, making it an ideal setting for academic and professional collaboration. Its central location in Europe and excellent transportation infrastructure ensure ease of access for participants traveling from various international locations. The Novotel Madrid Centre serves as a suitable venue for congresses and events, offering modern facilities and adaptable meeting spaces. Situated within close proximity to key cultural and business areas, the venue provides a practical setting for hosting conferences and fostering professional engagement.

Novotel Madrid Center

Address: Calle de O'Donnell, 53, Salamanca, 28009 Madrid
Phone: +34 912 21 40 60

There are various opportunities to support this meeting. For more information, please email fundraising@ebmt.org to indicate your interest.